The Port Moody Police Department offer two types of Police Information Checks:

• Police Information Check (PIC),
• Police Information Check with Vulnerable Sector Screening (PIC-VS).

If your business or organization determines that a check for convictions only is required, this information can be obtained by submitting fingerprints to CCRTIS, either through the RCMP or an accredited private company.

All applications must be completed online.  For any customer service concerns or difficulties with the online application, please contact our service provider at:

Triton

Toll free: 1-844-874-8667 or customerservice@tritoncanada.ca

Police Information Check (PIC)

This check is intended for applicants who are seeking volunteer and/or employment with agencies requiring a review of warrants, outstanding charges and convictions about an applicant. The organization/employer has determined that a search of record suspensions (formally known as Pardons) is not required; therefore, this information check is NOT intended for applicants who are seeking volunteer and /or employment with vulnerable persons.

A Police Information Check will include:

1. Criminal convictions from CPIC and/or local databases.
2. Summary convictions, for the retention period of the file, when identified.
3. Findings of Guilt under the Youth Criminal Justice Act within the applicable disclosure period.
4. Outstanding entries, such as charges and warrants, judicial orders, Peace Bonds, Probation and Prohibition Orders. As per CPIC policy, information obtained from the Investigative Databank must be confirmed and authorized for release by the contributing agency.
5. Absolute and conditional discharges for 1 or 3 years respectively.

Police Information Check with Vulnerable Sector Screening (PIC-VS)

This check is restricted to applicants seeking employment and/or volunteering in a position of authority or trust relative to vulnerable persons in Canada only. With your consent, a query of sex offences for which a record suspension (formerly known as a Pardon) has been granted will be conducted in compliance with the Criminal Records Act (CRA). Although a person or organization may request a vulnerable sector check the Port Moody Police Department will verify if the position is one of trust or authority towards a child or vulnerable person.

Police Information Check with Vulnerable Sector Screening will include:

1. Criminal convictions (summary and indictable) from CPIC and/or local databases.
2. Outstanding judicial orders, such as charges and warrants, judicial orders, Peace Bonds, Probation and Prohibition Orders. As per CPIC policy, information obtained from the Investigative Databank must be confirmed and authorized for release by the contributing agency.
3. Absolute discharges, for a period of one year from the date the applicant was found guilty, and conditional discharges, for a period of three years from the date the applicant was found guilty.
4. Charges recommended and/or processed by other means.
5. Dispositions listed in the CPIC Identification Databank or CRII under non-convictions including, but not limited to, withdrawn, dismissed, and cases of not criminally responsible by reason of mental disorder.
6. Any additional information recorded in police databases documenting the applicant to have been a suspect in an offence (whether or not charged), subject to provincial retention periods specific to the offence type.
7. Adverse contact involving the threat or actual use of violence directed at other individuals, regardless of, but without disclosing, mental health status.
8. As authorized for release by the Minister of Public Safety all record suspension criminal convictions, including non sex offences, identified as a result of a VS query.

Reconsideration Process

1. An applicant who had a Police Information Check with Vulnerable Sector Screening (PIC-VS) may wish to have information excluded from the results. This process is not suitable for the Police Information Check (PIC) because the process is for the purposes of non-convictions only. Individuals wishing to have information removed from their PIC can utilize the Record Suspension process through the Parole Board of Canada. Information that is listed incorrectly because of a mistake or lack of information should be handled outside of this process.
2. A reconsideration request MUST be made by the applicant in writing and submitted to:                                                                                                                                                                                                                    Business Systems Manager
   Port Moody Police Department
   3051 St. Johns Street
   Port Moody, BC V3H 2C4
3. Requests for reconsideration should be made within 30 days of the completion of the applicant’s Police Information Check with Vulnerable Screening (PIC-VS). Reconsideration requests will be processed as quickly as possible.
4. The reconsideration process will  consider the request of the applicant, and will include the following stages:
   • Check that all procedures in accordance with these guidelines have been followed;
   • Check that all disclosed offences or contacts are confirmed and releasable;
   • Consideration of the applicant’s request for information to be excluded;
   • A written explanation of the final decision of the police agency.
5. The reconsideration request will be considered by an individual not involved in the original application, and senior to original processor. All decisions regarding the reconsideration application will be made in accordance with these guidelines.

Below are some further considerations when developing a reconsideration procedure.
To qualify for the reconsideration process:

• Process is only available for PIC-VS.
• Appeal must be made within 30 days upon receipt.
• Can only appeal entries that appear on the record check.
• Convictions will not be eligible for reconsideration.
• Outstanding judicial orders or cases that are before the courts are not eligible for reconsideration
• Youth Criminal Justice Act entries are not eligible for reconsideration.
• Note: If any of the above qualifications are not met, the application will be rejected upon receipt and the applicant will be notified in writing.

To apply for reconsideration:

• Applicant submits letter to the PMPD Business Systems Manager for reconsideration.
• Applicant must include a copy of their current record check.
• Applicant may include any documents they feel may support their request.
• Police services may wish to limit the length of written representation to one or two pages.

The reconsideration person in authority:

• Reviews submissions and responds in writing to the applicant.

Considerations during the review:

• Whether the incidents target a vulnerable person.
• Whether there is repeated behaviour towards more than one person.
• When the incidents took place.
• The number of incidents.
• Whether there is a pattern of incidents.
• The reason the incident did not result in a conviction.

Criminal Record Review Program Referrals for Fingerprinting

If you have applied as a volunteer with a non-profit organization or with an employer that conducts its criminal record checks through the provincial Criminal Record Review Program, that Program may refer you to your local police department to have your fingerprints taken. Prior to attending our office, please contact us at 604-461-3456 to set up an appointment.

When you attend our office for fingerprinting, you will be required to bring two valid pieces of I.D. The new BC Services Card (introduced in February 2013) combines the BC Driver’s License and Care Card. This Services Card is considered one form of ID.

We will also need your completed Form 1, Form 2 and Form A that was sent to you by the Ministry of Justice.

The fingerprinting fee is $60 for employment applicants referred by the Criminal Record Review Program, which can be paid by cash or Debit Card.

For volunteer position applicants, there are no fingerprinting or processing fees.