Emergency: Dial 9-1-1 Non-Emergency: 604-461-3456

Emergency: 911
Non-Emergency: 604-461-3456

Port Moody Police Department // Serving the community since 1913.

Freedom of Information Requests

The Port Moody Police Department’s release of police reports and other information is governed by the Freedom of Information and Protection of Privacy Act (FOIPPA) and other statutes.

FOIPPA provides two basic rights for members of the public:’

  • The right to access information in public body records
  • The right to have personal information protected from unauthorized collection, use and disclosure

Submitting a Request

To request a copy of records believed to be held by our office, please complete a Request for Access to Records form: FORM. If you are requesting records containing information about yourself, we require a photocopy of your government-issued photo identification such as a driver’s licence or passport. You may submit the documents in person or:

By mail:
Information & Privacy
Port Moody Police Department
3051 St. Johns Street
Port Moody, BC   V3H 2C4

By email:
FOI@portmoodypolice.com

PMPD FOI Request Form – Fillable (2023)

Fees

The Act provides individuals with access to their own personal information free of charge.

Access to general information is subject to a non-refundable $10 fee required at the time of making the request.

Payment options:

  • Money Order or Cheque made payable to the City of Port Moody
  • Debit at the Front Counter during regular business hours

Processing fees may apply to general information requests depending on the size and complexity of the request. Section 75 of FOIPPA permits Port Moody Police to charge these fees for locating, retrieving, producing and preparing the records:

  • locating, retrieving and producing the record;
  • preparing the record for disclosure;
  • shipping and handling the record;
  • providing a copy of the record.

No processing fees are charged for:

  • the first three hours spent locating and retrieving a record; or
  • time spent severing (removing) information from a record.

Delivery of Response

You may elect to receive our response by regular mail, secure time-limited email download, or personal pick up at the Front Counter during regular business hours.  We do not fax responses out of concern for personal privacy.

Response Time

All requests are processed in the order in which they are received. Pursuant to FOIPPA, we have up to thirty business days to respond to your request, however, we will make every effort to respond as soon as possible.  If the nature of the request requires an extension under Section 10 of FOIPPA due to the number of records requested, the regular time limit is not sufficient to locate the records, or the Port Moody Police Department must consult with third parties before access can be granted, we will notify you as soon as possible.

Severing

When you receive your response, you may notice that certain information has been blacked out (severed). The Port Moody Police Department must comply with the strict guidelines under FOIPPA for the release of information. For example, we must withhold the personal information of third parties, and may withhold information that could harm a law enforcement matter or information that we have received from another government agency. Other information may be severed depending on the nature of the request. If we sever information, we will explain our reasons for doing so.

Insurance Companies

If you are an insurance company or other service provider seeking records involving your client, please submit your request in letter form, enclosing a written authorization from your client to us to release information, as well as payment of our current fee.  We will not begin processing your request until all of these items have been received.

Fee:  $68.25 including GST, cheques payable to City of Port Moody

See Submitting a Request above for methods.

Law Firms

If you are a law firm seeking records involving your client, you may submit your request in letter form advising that you represent the individual whose records you are seeking.  Only your client’s personal information will be disclosed and information about all other individuals will be severed pursuant to FOIPPA.

There is no fee for these requests.

See Submitting a Request above for methods.

For more Information

Detailed information about the application of FOIPPA to the records of public bodies such as Port Moody Police Department may be found on the website of the Office of the Information and Privacy Commissioner at https://www.oipc.bc.ca.