| Criminal and Police Records Check - FAQ |
What Is a Criminal and Police Records Check?
A Criminal and Police Records Check is a criminal records check as well as a search of all available police/court databases for records describing the applicant as having had negative contact with the police. This may include, for example, records where the applicant was listed as the subject of a founded, substantiated complaint, an emotionally disturbed person, or a bona fide suspect, and in which the applicant may or may not have been charged with or convicted of a criminal or provincial offence.
How do I apply for a Criminal and Police Records Check?
Applicants are required to complete a Criminal and Police Records Check Request and Consent form available at our front counter. Requests must be made in person at the Port Moody Police Department front counter between the hours of 8:00 a.m. to 8:00 p.m., Monday to Friday (closed statutory holidays). Applicants must present two pieces of identification. Pay all Criminal and Police Records Check fees. Fees are prepaid and are non-refundable.
Can I get my check done at the Port Moody Police Department?
The Port Moody Police Department will only conduct Criminal and Police Records Checks for the residents of the City of All others must apply at their local police agency.
How much does a Criminal and Police Records Check cost?
Our service fees are set by our Police Board and are amended from time to time. We accept cash and debit only. All fees must be prepaid and are non-refundable. Currently, our fees are as follows:
How long does it take to get my Criminal and Police Records Check Results?
We strive to process Criminal and Police Records Checks as soon as possible. If the applicant has had little to no police contact, usual processing time is within five business days (see below for exceptions). We will phone the applicant as soon as the results are ready for pick up. Results must be picked up by the applicant in person (identification is required), as results cannot be released to third parties. At times, factors beyond the control of Port Moody Police Department may adversely affect processing time. For example, if a person with the same name and date of birth as the applicant has had police contact in other jurisdictions, we cannot complete the Criminal and Police Records Check until each of those jurisdictions has responded to us. This response time can vary from days to weeks and is not within our control. In addition, at certain times of year, the volume of applications is very high and turnaround time will increase.
Who can pickup my Criminal and Police Records Check Results?
Port Moody Police Department releases the results of the Criminal and Police Records Check to the applicant only. The applicant is responsible for sharing the information with the requesting employer/volunteer agency, if they choose to do so.
What identification is required for a Criminal and Police Records Check?
Applicants must present two pieces of identification (one primary and one secondary) at the time of application: Primary – all must be current and have a photo likeness of the applicant
How do I download a Criminal and Police Records Check Form?
We no longer allow the Criminal and Police Records Check and Consent form to be downloaded from the website. The form must now be picked up and completed at the front counter between the hours of 8:00 a.m. to 8:00 p.m., Monday to Friday (closed statutory holidays).
What databases are search in a Criminal and Police Records Check?
Currently, Port Moody Police Department searches the applicant’s name and date of birth in the following databases: Canadian Police Information Centre (CPIC), including criminal convictions, outstanding warrants for arrest, charges currently before the courts, stays of proceedings, acquittals, dismissed cases, conditional and absolute discharges and, if additional consent is given, sexual offences that have been pardoned
Are Driving Records included in a Criminal and Police Records Check?
Port Moody Police Department does not include simple traffic violations in its Criminal and Police Records Checks. We have made this decision because there is inconsistency between police agencies as to how traffic violations are recorded. We may, however, include records of driving offences under the Criminal Code and alcohol/drug-related driving suspensions. If a position involves driving, we strongly recommend that employers/volunteer agencies require applicants to obtain a certified driving abstract from Motor Vehicle Branch/ICBC.
How will the results of the Criminal and Police Records Check be released?
The results of our database searches will be marked on the front of the original Criminal and Police Records Check Request and Consent Form submitted by the applicant. There are four categories (boxes) in which records may be located. If we have located no records in a category, we will check “no records located”. In an ideal case, an applicant will have “no records located” in each of the categories. If any of the boxes are checked, Port Moody Police Department will attach a letter to the Criminal and Police Records Check that explains the foregoing.
What is a Vulnerable Sector Check?
A Vulnerable Sector Check is a search for any sexual offences for which a pardon has been granted.
Who needs a Vulnerable Sector Check?
Any applicant that is planning to work with a person or an organization responsible for the well-being of vulnerable persons, this includes working with children under 18 years or with persons who, because of their age, disability, or other circumstances, whether temporary or permanent, are in a position of dependence on others or otherwise at greater risk than the general population of being harmed by persons in a position of authority or trust.
How do I know if a Vulnerable Sector Check has been performed?
If Port Moody Police Department has completed a vulnerable sector check, this will be indicated in the check box on the front of the form. If this box is not checked, a vulnerable sector check has not occurred and the applicant has not been checked for pardoned sexual offences.
What does “Record May or May not Exist” mean?
If a person with the applicant’s name and date of birth does have records in a category, we will check a box to indicate that “record may or may not exist.” Unfortunately, we cannot state definitively that the applicant for the check and the person named in the database are the same person until further action is taken as follows: In addition, if Box 2 (pending charges) or Box 4 (local police files) is checked to indicate that “record may or may not exist”, and further information is required by the applicant, the applicant must request further information directly from the agency involved through the freedom of information/access to information process (which is separate and distinct from the criminal record check process). If any of the boxes are checked, Port Moody Police Department will attach a letter to the Criminal and Police Records Check that explains the foregoing.
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Port Moody Police Department - 3051 St. Johns Street, Port Moody, B.C. V3H 2C4
Emergency Dial 9-1-1 | Telephone 604-461-3456
